Every production/ One place
FORM / ONE is project and cost management software for media production companies, creative and animation studios, agencies and live event teams. Pitches, projects, crew, budgets and invoices in one place, from the first enquiry to the final invoice.
Studio: Was £799 £599 a month for up to 10 staff and 10 freelancers. Launch offer for your first 12 months, then £799. Every feature on every plan.
Run the project / Control the costs
Most production companies juggle spreadsheets and several different pieces of software to run their projects. FORM / ONE brings it all together, so the plan and the money never drift apart.
Every project at a glance
- Lifecycle phases from pitch to wrap
- Task boards with your own columns
- Gantt schedules with milestones, shared as a link
- Crew and kit booked against the job
- Meeting notes with to-dos
Ditch the budget spreadsheet
- Budgets built by section, with days and day rates
- Crew and kit booked straight from the budget lines
- Cost to date, forecast cost and margin on every job
- Purchase orders and time counted against the budget
- A branded client budget, ready to send
Goodbye, Budget FINAL v7
Budgets, cost trackers and margin reports tend to live in Excel, copied from job to job and out of date by Friday. FORM / ONE replaces your budget sheets, cost trackers, PO logs, margin reports, crew booking sheets and billing forecasts with one system that stays up to date.
| A | B | C | D | E | |
|---|---|---|---|---|---|
| 1 | Line | Days | Rate | Total | Notes |
| 2 | Director | 3 | 650 | 1,950 | |
| 3 | Producer | 10 | 400 | 4,000 | check with Sam |
| 4 | DoP | 2 | 800 | 1,600 | |
| 5 | Kit hire | TBC | waiting on quote | ||
| 6 | Edit | 5 | 350 | 1,750 | old rate? |
| 7 | Total | #REF! |
Bring everything with you
Send us your spreadsheets and exports and we'll import the lot as part of your setup. You'll log in to your own clients, crew and projects, not an empty system.
- /Clients and contacts
- /Freelancers and day rates
- /Kit and equipment
- /Past projects
- /Budgets
- /Invoices
One place for the whole job. Every pitch, project, freelancer, booking, budget and invoice, instead of five spreadsheets and an overflowing inbox.
Made for studios, agencies and production companies of any size, from a handful of staff to unlimited users on Production House, with freelancers on every plan. If your jobs run on a pitch tracker, a scheduling sheet, a budget spreadsheet and an accounts package, FORM / ONE fills the gaps between them.
Made for the way you work
Whatever you make, every job follows the same path: win it, plan it, crew it, deliver it, bill it. Pick your world to see what you'd use most.
Live events and experiential
Shows, launches, festivals and brand activations. Big freelance crews, kit going out on every job and a live date that will not move.
What you'll use most- Scheduling staff and freelancers by the day or half day
- A kit register with bookings, check-out and back-in dates
- Budgets that book crew and kit straight from the lines
- A lifecycle from pitch to wrap on every job
Immersive and stage visuals
Video design, live visuals and immersive work for tours, theatre and spaces. Content made to a show date, with designers, animators and kit spread across tours and venues.
What you'll use most- Scheduling designers and freelancers by the day or half day
- A kit register with bookings, check-out and back-in dates
- Task boards with your own columns
- A project schedule with milestones, shared with the client as a link
Creative and design studios
Branding, music, broadcast design and campaign direction. Lots of projects at once, each with its own budget, team and sign-off.
What you'll use most- One dashboard per project, from pitch to wrap
- Budgets by section with days and day rates
- A client budget document with your logo and terms
- Reporting on revenue by client and work won against lost
Advertising and marketing agencies
TV-led and integrated agencies with production in house. Creative, strategy and production under one roof, with every campaign costed.
What you'll use most- A pitch board from enquiry to won or lost
- Cost to date, forecast cost and margin on every job
- Purchase orders for every freelancer on the job
- Invoices synced to Xero, Sage or QuickBooks
Commercials and branded content
Ads, brand films and social content. Jobs won on a treatment and a budget, then turned round fast.
What you'll use most- A pitch board with treatment, budget and pitch deck to-dos
- A client budget document with your logo and terms
- Invoice milestones that send on the date you set
- Purchase orders for every freelancer on the job
Film and TV
Documentaries, series and longer productions. Phases to hold, a schedule to keep and a crew to keep booked.
What you'll use most- A project schedule with milestones, shared with the client as a link
- Lifecycle phases named the way you work
- Freelancer records with day rates and company details
- Reporting on utilisation and earned against billed
Post-production and animation
Edit, grade, motion and animation studios. Artists, suites and time that is tracked by the hour.
What you'll use most- Time logged in hours and minutes
- Task boards with your own columns
- Booked against logged for every person
- Invoices synced to Xero, Sage or QuickBooks
Something for everyone on the job
Everyone gets their own login and sees what matters to them. Directors see the whole company, producers run their jobs, finance looks after the money and freelancers see just their own work.
Directors
The whole company at a glance.
- Dashboard and billing forecast
- Pipeline and reporting
- Settings and access levels
Producers
Run their projects from pitch to wrap.
- Pitches and treatments
- Budgets and client budgets
- Task boards and schedules
Production managers
Book the people and the kit.
- Scheduling
- Freelancers and purchase orders
- The kit register
Finance
Get the money in.
- Invoicing and payment terms
- Purchase orders
- Xero, Sage or QuickBooks
Freelancers
Included, with a login of their own.
- Their own bookings
- Their own tasks
- Nothing they shouldn't
Nothing else does it all
Without FORM / ONE you'd need a project tool, a resource planner, a budgeting tool, a sales pipeline, kit bookings and a proposals tool, all wired into your accounts. That's 6 to 8 subscriptions.
Average of four tool combinations at monthly list prices before VAT, for 10 staff, 10 freelancers and 20 kit items. Researched 29th October 2026. Set-up fees and accounts software not included.
From first call to final invoice
Follow a job through FORM / ONE, one step at a time.
Win the work
Every enquiry on one pitch board, from the first call to won or lost.
- Enquiries from your website form land on the board automatically
- Pitch stages with a win chance and a weighted pipeline
- Treatment, budget, pitch deck and follow-up to-dos on every pitch
- Client records with contacts, projects and pitches
- A won pitch becomes a project with its own number
Project management
Every project run from one dashboard, from pre-production to wrap.
- Lifecycle phases you tick off as the job moves on
- Task boards for every project
- A Gantt schedule with milestones you can share as a link
- Meeting notes with to-dos that land on people's lists
Crew and kit
See who is free, book them and know where the kit is.
- Schedule staff and freelancers by the day or half day
- Freelancer records with day rates and limited company details
- A kit register with bookings, check-out and back-in dates
Cost management
Budget the job, track every cost against it and see the margin as you go. No more budget spreadsheets.
- Budgets by section, with crew and kit booked straight from the lines
- A client budget document with your logo and terms
- Purchase orders for freelancers and suppliers
- Time tracking, booked against logged
Get paid
Raise branded invoices and see what is owed.
- Invoices with your logo, payment terms and T&Cs
- Invoice milestones that send on the date you set
- Sync with Xero, Sage or QuickBooks
- Reporting and a billing forecast across every project
Bring your crew along
Production runs on freelancers, so every plan includes freelancer logins at no extra cost. Your crew see their own bookings and tasks. Nothing else.
Tailored to how you work
Every company works differently, so we set FORM / ONE up around yours, from the names of your project phases to how you log time. Need something changed later? Just ask and we'll sort it.
Your words
Project phases, pitch stages, lists and menus named the way your team talks.
Your columns
Task boards with the columns your projects actually use.
Your units
Time logged in days, half days or hours and minutes.
Your terms
Your payment terms, invoice wording and T&Cs on every invoice.
Your brand
Your logo and colours on everything your clients see.
Your rules
Access levels that decide who sees the finances and day rates.
Plays nicely with your tools
Connect your accounts package and your email. Invoices and purchase orders flow straight into your accounts. Your team signs in with their work account.
You ask / We build it
FORM / ONE grows with its users. Suggest a feature, vote for the ones you want and watch them land on the roadmap. Every new feature comes free with your plan.
- / 01Request itAnyone at your company can suggest a feature from inside FORM / ONE.
- / 02Vote for itEvery company on FORM / ONE can upvote it and add comments.
- / 03We plan itThe most popular requests go on the roadmap, so you can see what's coming.
- / 04You get itWe build it and release it to everyone, free of charge.
Every feature on every plan
Plans are based on the size of your team, with a one-off setup. Freelancer logins are included. Need something completely different? We do bespoke builds too.
Indie
For small independent studios
For your first 12 months, then £499
Up to 5 freelancers
- Every feature
- Every integration
- Set up for you
- New features as they are released
- Help centre and support tickets
Studio
For growing production companies
For your first 12 months, then £799
Up to 10 freelancers
- Every feature
- Every integration
- Set up for you
- New features as they are released
- Help centre and support tickets
Production House
For larger companies with several teams
For your first 12 months, then £999
Unlimited freelancers
- Every feature
- Every integration
- Set up for you
- New features as they are released
- Help centre and support tickets
Bespoke
For companies that need their own workflows
Unlimited freelancers
- Built around how you work
- Your own workflows and screens
- Your own documents and reports
- Built and supported by our team
Help when you need it
Guides, FAQs and support all live inside FORM / ONE, so help is never far away.
Guides and FAQs
Step-by-step help for every part of the system, searchable from one box.
Support tickets
Raise a ticket from inside the app and follow it until it's fixed.
Have your say
Suggest features, vote for your favourites and see what's coming next. New features are free.